Welcome to GalleryHub

Getting started with GalleryHub

GalleryHub turns your photos and videos into shareable galleries — each one gets its own link and its own design. Follow these steps to publish your first gallery.

1. Create your first gallery

1. Open Galleries and tap New gallery.
2. Enter the gallery name — e.g. "Spring Collection 2026". The URL ending fills itself in.
3. Add a short sentence describing the gallery (optional).
4. Pick a Design. There are twelve:

• Aperture — Pinterest-style masonry
• Reel — cinematic editorial with a sidebar
• Atlas — Photos.app-style uniform grid with an inspector panel
• Stage — fullscreen slideshow with a thumbnail filmstrip
• Bold, Boutique, Glass, Luxe, Minimal, Prism, Ember, Techno — eight more looks, from frosted glass to cyan neon

1. Tap Create gallery.

GalleryHub installs with sample galleries so you can see the designs filled with real photos. Hide or delete them whenever you like.

2. Add photos and videos

1. On the gallery page, drag files onto the upload zone — or click it to choose files.
2. Images: JPG, PNG, WebP, GIF, AVIF — up to 10 MB each. Videos: MP4, WebM, MOV.
3. For a YouTube or Vimeo video, tap Add video URL and paste the link. It plays inline and uses none of your storage.

3. Preview it

1. Open the Links panel at the top of the gallery page.
2. Tap Preview the gallery →.

That's exactly what your viewers see — your design, your photos, with a light/dark toggle and click-to-zoom.

4. Share the link

1. In the Links panel, tap Copy next to Share link.
2. Paste it anywhere — WhatsApp, email, social media, a poster QR code.

Anyone with the link can view the gallery. No account, no login.

What GalleryHub costs

GalleryHub is included with the Pancho Plus plan — no separate app fee, no setup fee. Create as many galleries as you like.

Working in GalleryHub day-to-day

The daily loop: upload new media, tidy up titles and tags, and curate what viewers see.

1. Upload new media

1. Open Galleries and tap the gallery.
2. Drag files onto the upload zone, or click it to choose. Files upload one at a time with a progress row each.
3. For YouTube or Vimeo, tap Add video URL and paste the link.

2. Edit an item

1. Hover over the item in the Media grid and tap the Edit (pencil) button.
2. Fill in Title, Description, Author / Photographer, Category, and Tags (comma-separated).
3. Tap Save changes.

Only the fields you've switched on in What to show appear on the public gallery.

3. Pick the cover

Hover over an item and tap the star (Set as cover). The cover is the thumbnail shown on your galleries list. If you never pick one, the first image is used.

4. Organise with categories

1. Tap Edit gallery and open the Categories section.
2. Type a name — e.g. "Studio", "Outdoor", "Portraits" — and tap + Add. Up to 30 per gallery.
3. Use the up / down arrows to reorder. That order is the order of the filter chips on the public gallery.
4. Assign a category to each item via its Edit sheet.

Viewers can then filter the gallery with one tap.

5. Archive instead of deleting

• One item: hover and tap the Archive button. It disappears from the public gallery and the admin grid.
• Tick Show archived above the media grid to see archived items and Restore them.
• Whole gallery: on the galleries list, tap Hide. The shared link stops working until you tap Restore.

6. Bulk actions

1. Hover any media card and click the checkmark in its top-right corner to select it.
2. A toolbar appears with Select all, Clear, Archive selected, and Delete selected.

7. Delete for good

• One item: hover and tap the trash button. The file is removed from disk permanently.
• Whole gallery: tap Delete on the gallery page (or the trash icon on the galleries list). The confirmation shows how many items and how many MB will go. This cannot be undone.

8. Duplicate a gallery

Tap Duplicate on the gallery page to copy its design and settings into a new gallery. Media items are not copied.

Sharing your galleries

Every gallery has its own public link — this lesson covers sharing it, embedding it on your website, and putting it on your own domain.

1. Share the link

1. Open the gallery and expand the Links panel at the top.
2. Tap Copy next to Share link.
3. Paste it into WhatsApp, email, social media — anywhere.

Anyone with the link can view the gallery. No account, no login. Tap Preview the gallery → to see it exactly as they will.

2. What viewers can do

• Filter by your categories with one tap on the filter chips.
• Switch light / dark mode with the theme button.
• Click to zoom into any photo (if you've left the lightbox on).
• Download files — only if you've switched on Let viewers download.

3. Control what viewers see

1. Tap Edit gallery and open What to show.
2. Page chrome: toggle the Gallery name, Short sentence (description), and Light / dark mode button.
3. Per item: toggle Title, Description, Author / Photographer, Category, Date, Tags, Click to zoom (lightbox), and Let viewers download.
4. Tap Save changes.

4. Embed it on your website

1. In the Links panel, tap Copy embed code under Embed on your website.
2. Paste the HTML into any page of your site.

The gallery renders right there with a transparent background, blending into your page, and the frame auto-sizes to fit the content.

5. Use your own domain

1. Open Account → Domains on the platform sidebar.
2. Add a domain you own and point its DNS at Pancho (the exact records are shown).
3. In the target picker, choose GalleryHub and then pick which gallery the domain should open.

After verification and SSL (usually minutes), something like gallery.yourbrand.com opens that gallery directly. Your fallback mypancho.com URL is shown under Settings → Custom domain.

6. Take a gallery offline

Tap Hide on the galleries list. The shared link stops working immediately; Restore brings it back with nothing lost. Deleting is permanent — files come off disk too.

Customizing GalleryHub

Set your defaults once, then make every public gallery read and look like your brand.

1. Set the default design

1. Open Settings and expand Default gallery design.
2. Click one of the twelve design cards — Aperture, Reel, Atlas, Stage, Bold, Boutique, Glass, Luxe, Minimal, Prism, Ember, or Techno.

New galleries start with this design. You can still change it per gallery via Edit gallery → Design.

2. Set gallery defaults

1. In Settings, expand Gallery defaults.
2. Tick Open new galleries in dark mode if you prefer dark.
3. Under Page chrome, toggle the Gallery name, Short sentence, and Light / dark button.
4. Under Per item, toggle Title, Description, Author, Category, Date, Tags, Click to zoom, and Allow download.
5. Tap Save defaults.

These apply to new galleries only. Each existing gallery keeps its own settings in Edit gallery → What to show.

3. Rewrite the public text

1. In Settings, expand Gallery labels & text.
2. Type your own wording into any field — the grey placeholder shows the default. Groups cover:

• Filter chips — the "All" chip on every design.
• Design-specific eyebrows and headings — the Luxe, Ember, and Techno eyebrows, and the Reel sidebar labels.
• Atlas inspector text and Stage screen-reader labels.
• The not-found page title and body.

1. Tap Save labels. Leave a field blank to keep the default, or tap Reset all to defaults to start over.

Useful for another language, a different tone, or campaign-specific wording.

4. Brand a gallery with custom CSS

1. Tap Edit gallery and open the Advanced section.
2. Paste CSS into the Custom CSS box and save.

Don't know CSS? Expand "Don't know CSS? Get an AI to write it for you", tap Copy AI prompt, paste it into ChatGPT, Claude, or Gemini, fill in your brand colours, and paste the CSS it returns back into the box. The prompt already knows the class names of your gallery's design.

5. Get notified of new uploads

1. In Settings, expand Notifications.
2. Install the free ntfy app on your phone and subscribe to your ntfy topic (tap Copy topic).
3. Tick Notify me on new uploads and tap Save notifications.

You'll get a push on your phone whenever new media lands in your galleries.